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Proxy Planning Guide
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Activity |
TSX
Deadline |
Suggested Applicable
Date*** |
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1. |
Advise clearing agencies, administrators & stock exchanges of meeting dates
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At least
25
days before Record Date |
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2. |
Request Participant listing from clearing agencies
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At least
25
days before Record Date |
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3. |
Obtain current list of intermediaries from clearing agencies
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At least
25
days before Record Date |
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4. |
Mail request for beneficial ownership information to intermediaries
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At least
20
days before Record Date |
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5. |
Publish Meeting Date
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At least
7
days before Record Date |
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RECORD DATE |
30 to 60 days * before Meeting Date |
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6. |
Deadline for SEDAR filing of annual financial statements & MD&A |
To be filed within
90
days following financial Year end** |
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7. |
Please get your materials ready to be printed at Carbon Copy Digital |
2 – 5 days for printing |
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8. |
Deliver bulk material to intermediaries |
At least
21
days plus 4 business days prior to the Meeting Date. |
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9. |
Mail proxy material to registered holders |
At least
21
days before Meeting Date |
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10. |
Intermediaries must deliver voted proxies |
At least
2
business days prior to Meeting Date |
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MEETING DATE |
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Distribution/Filing of the Interim Report
Quarter-end Date:
Deadline Date:
Mailing Date:
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* |
Consult your Business Corporations Act to confirm actual dates.
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** |
For TSX (Toronto Stock Exchange) companies, the year end financial statements must
be filed within 90 days of the fiscal year.
For TSX Venture companies, the year end financial statements must be filed within
120 days of the fiscal year.(National Instrument 51-102 Continuous Disclosure Obligations)
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*** |
Suggested Applicable Dates - If the calculated date falls on a Saturday, Sunday
or Holiday, the business day prior to the calculated date would apply. |
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Disclaimer Clause:
This schedule has been prepared for convenience of reference only. Please consult
your legal counsel for compliance details to the National Instrument NI 54-101.
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Copyright 2009 © Carbon Copy Digital. All rights reserved.
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